Proposed – Provincial Resolutions Process

On September 16 the ASBPC hosted a webinar about the proposed Provincial Resolutions Process (PRP) that if approved by the members will replace this ROP starting September 1 2026. The ASB members will be voting on at the PRP at the 2026 Provincial ASB Conference. A copy of the proposed PRP and current Rules of Procedure was distributed to the ASBs and AAAF in the September 1, 2025 Report Card package. Contact your ASB or AAAF member for a copy.

Watch the Webinar:

Why is the ASBPC proposing a full revision rather than updates to the current rules of procedure? 

  1. A full “repeal and replace” allows for a streamlined, reorganized, and clearer document. 
  2. The volume and scope of changes are too significant for piecemeal amendments. 
  3. Ensures consistency—members work from one updated set of rules. 
  4. Common practice when many amendments are needed. 

What does the ASBPC hope to accomplish with the new PRP?

  1. Make the process clearer, fairer, and more effective. 
  2. Reflect member feedback. 
  3. Enable immediate implementation of amendments. 
  4. Align with best practices while meeting ASB’s unique needs. 
  5. Strengthen member engagement and ownership. 

Key Changes Explained 

  1. Document Title 
    • Renamed for clarity and purpose. 
    • Reworded and reorganized for simplicity. 
  2. Resolution Process 
    • No seconder required: Agenda approval acts as collective moving/seconding. 
    • Sponsors retain the right to speak first and in closing. 
  3. Voting Threshold 
    • Shift to 2/3 majority for passing resolutions:  
    • Ensures broad support. 
    • Adds legitimacy and reflects collective will. 
  4. Immediate Effect of Amendments at Conference 
    • Amendments take effect immediately at the meeting. 
  5. Streamlining & Simplification 
    • Removed redundant/contradictory clauses. 
    • Added submission deadlines. 
    • Simplified resolution handling. 
  6. Speaking Time Limits 
    • Sponsors: 3 minutes to speak, 1 minute to close. 
  7. Emergent Resolutions 
    • Require 2/3 majority to be added to the agenda. 
  8. Committee Responsibilities 
    • Moved to Terms of Reference, not Rules of Procedure. 
  9. Minutes Approval 
    • Can be approved by ASBPC Alternates within 30 days, not annually. 
  10. Other Adjustments 
    • Removed default use of Robert’s Rules of Order. 
    • Simplified amendment wording. 
    • Removed ranking of resolutions.